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Chromebooks - Configure Schoolyear on managed ChromeOs

Yannick Zwaan
  • Updated

 

To configure Schoolyear on ChromeOS you should generate ChromeOS credentials in the Schoolyear dashboard first and then add these to the institution's Google Admin Console.

Please note:

  • Taking exams with Schoolyear is only possible on managed chromebooks. Taking exams with Schoolyear is not possible on a student's chromebook (Bring Your Own Device).
  • To configure the ChromeOS credentials, you need admin rights in Schoolyear and access to the institution's Google Admin Console. 

 

Step-by-step

  1. Log in to the Schoolyear dashboard.                                                                                                       
  2. Go to the profile icon at the top right and choose 'Admin console' and select 'Managed Devices' and then select 'ChromeOS configuration' on the left. 
  3. Click on 'generate new ChromeOS credentials. Schoolyear will create unique credentials. Keep this tab open. Under 'Details' you will find the ExtensionID, Web clientURL and the ExtensionURL. Save these as well, so you can enter the URL's later in the Google Admin Console.

Note: Make sure that during the configuration in the admin console, you don't forget to click 'save' in the right top corner.                                                                                       

ChromeOS_generate_keys_EN.png

 

In the Google Admin Console:

  1. Go to admin.google.com and log in.                                                                                                       
  2. From the menu on the left, choose 'Devices' > 'Chrome' > 'Apps and extensions' > 'Kiosks'.                                                                                                                                               
  3. Click the yellow plus at the bottom right and choose 'Add by URL'. Add the WebclientURL. Click 'Agree'.                                                                                                                                                                    ChromeOS_EN3.png                                                                                                                                                                    The Schoolyear app has now been added to the overview. Click the Schoolyear app and set the following configurations:                                                                                                                                                                                        
    • Turn on 'Allow App to Manage Power'.                                                                                                                                         ChromeOS_EN4.png                                            
    • Under 'Add extension' > 'Add via a custom URL', add the ExtensionID.
  4. The 'URL' field appears. Add the ExtensionURL overhere and click 'confirm'.   ChromeOS_EN6.png
     
  5. Open the added extension by clicking on it: 

    • In the field: 'Policy for exentions' paste the JSON file from the Schoolyear admin dashboard.                                                                                           mceclip1.png

      Note: 
Make sure to paste the JSON at 'Policy for extentions' 
and not under 'Managed Configuration'
    • Click 'Save' in the top right corner.                                                                                                             

       
  6. Optional: If the computers will be used exclusively for Schoolyear, you can set Schoolyear to start automatically after restarting the chromebook. To do so, click the dropdown icon behind 'App Auto Startup' and select 'Schoolyear Exams'.                                                                                                                              ChromeOS_EN8.png

7. You are done! In case you are still experiencing issues, you can read this article for the most common problems on Chromebooks: Most common issues on managed Chromebooks. 

How does updating Schoolyear on ChromeOS work?

Updating the Schoolyear application and the Schoolyear extension on ChromeOS takes place automatically. No actions from IT are required here. If there is an update available, a pop up will be shown and after 10* seconds, the Chromebook will restart. 

* This value can be changed. Contact support@schoolyear.com to help with this change. 

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